Change the import order from ‘Last Used’ to ‘Matching Names’.Select your other ‘logbook9.fmp12’ file with the additional cases in it.Change the ‘Tab-Separated Text Files’ option to ‘FileMaker Pro Files’.Go to the menu bar at the top of the screen: File > Import Records > File….If you have already started a second version 9 logbook, you can only merge logbook files and cases on a Mac/PC. The fields are automatically aligned if you use the top menu: ‘Scripts’ > ‘Importing Cases’ > ‘Update from a previous version’ routine. If your cases are coming from an older or different logbook version, you can import them on a Mac/PC from one of the standard automatic text file backups (look in the logbook ‘backups’ folder). It will open if you put it in the relevant logbook folder to replace the existing file on a PC/Mac, and it will open in FileMaker Go on an iOS device. Instead move your up to date ‘logbook9.fmp12’ file from one device to another as an email attachment. If you spot an identifier that should be removed, use the search facility to highlight these entries so that they can be amended. This will reveal any terms entered into the field so far. The routine first uses any entered DoBs to calculate an age that is permanently stored in the ‘Age’ field prior to deletion of all dates of birth.Ĭheck the contents of the ‘User’ fields by clicking on the field name (as above). This will call up a routine that allows you to replace all entries in this field with a new sequence of ascending numbers based on order of entry into the logbook.ĭates of birth can similarly be scrubbed from the logbook by clicking on the field name ‘DoB’ (white text, blue background). The fields where you may have inadvertently entered personally identifiable information are:Ĭlick on the field name ‘Ref’ (white text, blue background). Most of the logbook fields are designed as safe, non-specific ‘pick-list’ options. If you have any lingering worries about data security and potentially identifiable information you may have recorded over the years within your logbook, now is a good time to do some spring-cleaning.
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